• Choosing A Material For Your Stage Set

    Stage Sets and Design

    Well-made stage sets can be the difference between a boring stage or a presenter surrounded by color and media that show off the ideals of the organization hosting the event. With so many organizations hosting events, it’s easy to get lost in the mix. A custom stage set made of varying materials can help your organization stand out among the crowd.

    Materials for Stage Sets


    Foam is a wonderful material that is extremely lightweight. Using foam for stage design allows for elaborate and large designs to be made with minimal weight. Foam can be used to replicate almost any other material, making it one of the most versatile substrates for creating a stage set.


    Plexiglass, whether clear or frosted, can provide a lot of color and depth using stage lights or up-lighting. The transparent or translucent effect of plexiglass adds a lot of depth to an otherwise 2-dimensional stage set.


    PVC is a fantastic material for stage sets due to its flexibility and it’s ease of use. Using PVC to add natural curves provides a level of smoothness to any stage set and can be covered in a variety of materials such as spandex.


    Spandex is the best fabric for stage sets to create clean flowing lines and brilliant colors. Combining the brilliance and durability of the fabric with PVC framing and illuminating it with stage lighting will give a sleek, modern, and bright look to your organization’s stage design.


    Metal is timeless, hearkening to humanity’s control over their environment and industrialization. Using metal as a stage set material adds a brightness unmatched by most other materials. Along with it’s durability, this allows metal stage sets to be used time and time again for events that don’t change from year to year.


    Truss is a classic and ubiquitous when it comes to stages. However, truss isn’t always the best bet for a polished appearance. While it is heavy-duty and almost every event planning or audio-visual company has truss, it evokes a raw feeling. Great for bands and performers, it might not be the best choice for a professional and elegant corporate event.

  • 5 Reasons Why Freelance Event Planners Should Use A Production Company

    As an event planner you are constantly working with multiple vendors for audio-visual, theme decor, props, florals, and entertainment. Why spread yourself so thin, when you can find a full-service production company to stand behind you offering support and the tools to help you succeed?

    Here are 5 reasons a freelance event planner should choose to work with a production company:

    1. Increase Efficiency

    Event planning is a strenuous job. Having a full-service production company behind you alleviates many of the pains of sourcing props, theme decor, florals, audio visual equipment, etc by having all of these accessible and affordable. You don’t need to drive around and make hundreds of phone calls to source all of the materials you need to create an event from 10 different vendors when you can choose the simplicity of working with one company.

    2. Everything Under One Roof

    By having all of the resources and supplies available to you in one location, your event planning will go much smoother and with less haggling and bargaining with multiple vendors. From props to entertainment, a good full-service production company will be able to accommodate any request with professionalism and resourcefulness.

    3. Decrease cost

    By working with one production company, an event planner can develop a mutually beneficial relationship with the company, getting equipment and supplies from only one company, decreasing transportation costs and decreasing the overall costs of vendors. This also saves time coordinating between multiple vendors when it’s the day of your event. Logistics can get messy when you have 6 different companies trying to access the venue at once and delays in time cost you, the event planner, money for labor.

    4. Transform One Event Planner Into A Team Of Designers

    By working with a full-service production company that has a team of designers, an event planning professional can harness the creativity and design prowess of a team, instead of having to rely solely on themselves. Having multiple designers working towards a common goal will always create an amazing event design that truly expresses the clients’ vision.

    5. Production Companies make everything easier

    By decreasing cost, increasing efficiency, adding more resources, creating more striking designs, and basically being an event planner’s Swiss Army Knife, a full-service production company can make your life as an event planner immensely easier.

  • In-House Audio/Visual Production vs. Third-Party Audio/Visual Production

    Event planners are frequently told by the in-house audio-visual company at a venue that in-house AV is the only option for their audio-visual needs. They may also be told that a third-party production company is too costly or won’t be familiar with the venue. This is quite often false, but with our side-by-side comparison, you can choose the option that is correct for your event needs.

    In house Audio-Visual Company

    More Expensive

    In-House AV companies are potentially more expensive due to the price they need to pay the hotel in order to work there. This additional overhead is passed along to the client as a service charge and can be 25-30%% of the cost of using the AV company.

    Unnecessary Bargaining

    In-house AV companies have control over the venue’s WiFi and will also tend to use WiFi as a bargaining chip, holding internet access hostage in order to compel an event planner to select them for their Audio-Visual needs. While this may have worked in the past, there are now solutions to circumvent a venue’s internet and not be reliant upon it.

    Lack of Design Experience

    In-House AV companies also don’t always have the design experience a production company should have, thereby leading to a cookie cutter AV design. Using a third-party production company allows the client to have a team of designers that bring value by visually expressing their organization’s concept or design.

    Third-Party Production Company

    Save Money and Add Value

    A third-party production company is potentially less expensive with less overhead. This is because a third-party production company doesn’t need to pay the hotel fees in order to maintain an office there. The sole focus is creating a budget that brings value to the client, not creating an expansive budget to cover costs associated with being an in-house company.

    Discover New Options

    As I have already stated, the dependence upon venue WiFi is slowly becoming a thing of the past with new developments in event technology such as FestiFi. Using a solution such as them, one doesn’t need to be committed to in-house AV only for the WiFi.

    Design Expertise

    A third-party production company with a team of designers will also be more creative. Some companies, such as EPI, even ensure their technicians have backgrounds in design so they are able to customize your event to the maximum with an eye for aesthetics. You will never get the same show that another organization had.